|
Go to Addendum:
General Grant Writing Pay Rates
How To Find Grant Writing Jobs
How To Find Grant Writers
Grant Writer’s Tool Kit
Positioning
Grant Writers For Success
Unrealistic
Expectations, Pay Practices That Grantors Often See As Tainting The Funding
Process, And Poor Planning And Follow Through, Can Doom The Best To Failure
Some of the most heated discussion in the nonprofit world centers on
grant writing. Why? Because so much is riding on it. It is the rare organization
that could continue to carry out its mission anywhere near as effectively
if its grants dried up, and for many, such an occurrence would sound the
death knell.
Of the three basic sources of money for non-profits -- earned income, donations
from individuals, and grants -- the process of getting a grant is the most
puzzling. All but the smallest organizations are likely to have people on
staff or use outside counsel who specialize in grant writing. The demand
for skilled grant writers, coupled with the mystery that seems to surround
successful grant writing, leads to some troubled areas for development professionals
and non-profit organizations.
Two questions are central: How do you evaluate the performance of grant
writers and how do you pay them?
How Do You
Evaluate
The Performance Of Grant Writers?
I have seen many resumes with statements like the following, "The grants
I write are awarded funds 80% of the time." A recent query to an Internet
newsgroup by an executive director asked, "My grant writer has a grant success
rate of 41%. How does that compare with the standard of other organizations?"
Grant writers touting a past high percentage of grant attainment to impress
potential employers are in danger of setting themselves up for future failure.
How many of us would want to go into a new work environment with the expectation
that 80% of the grant applications we submit would be approved? Not me!
Executive directors who see the success or failure of grant-getting as residing
in the hands of the grant writer are failing to take into account something
even more important than the grant application -- the purpose of the funding.
Poorly delineated projects, "soft" budgets, and a host of other weaknesses
cannot be overcome by a well-crafted grant proposal. The awarding of grants
has more to do with function than form, and grant writers are not usually
the ones who make the policy and practice recommendations that lead to a
search for funding.
When it comes to measuring performance, I believe grant writers should be
evaluated on the quality of their work. What I expect of a grant writer
as written into a job description might read something like the following.
The grant writer will:
- Through interviews and other means, gather information that will
easily allow him/her to grasp the concept of a project or program for
which funding is sought as defined by the person responsible for carrying
it out.
- Acquire and maintain sound knowledge and understanding of the
organization, and use that knowledge and understanding to better comprehend
all projects and programs for which grants will be sought and to recommend
the seeking of grants.
- Research grant-making organizations and analyze them to identify
likely funding sources for specific projects and programs.
- Compile, write, and edit all grant applications exhibiting strong
expository writing skills and a high-level command of grammar and spelling.
- Review the budget of a project or program for which funding is
sought and make recommendations to better present it to grant-making
organizations.
- Develop individual grant proposals in accordance with each grant-making
organization's preferences and follow exactly each grant-making organization's
guidelines.
- Keep in contact with grant-making organizations during their review
of a submitted grant application in order to be able to supply additional
supportive material.
- Manage the process of supplying progress reports when required
by a grant-making organization that has funded a project or program.
Any grant writer I hired was expected to carry out the above duties
well. Doing so left me satisfied with his or her performance. Grant award
or no grant award, the grant writer was successful. It was never my grant
writer's job to get the grant, rather the job was to make the best case
possible to appropriate funding organizations.
How Do You
Pay A Grant Writer?
Few topics generate more heated discussion in non-profit organizations
than whether
professional grant writers should be paid a percentage of the money
raised, receive
commission-based compensation, or be paid a performance bonus. Perhaps
because it is
a practice of giving financial rewards to grant writing professionals
contingent upon the
achievement of fixed money goals, we can simply refer to it as
"contingent-pay."
Whatever you want to call it, two things are becoming more and more
apparent.
- The practice is increasing.
- The practice is troubling the grant writing profession.
I recognize the difficulties that cash-strapped non-profit
organizations have in providing
upfront, fair compensation to consultant (or staff) grant writers for
the legitimate and important
work they perform. In many instances, it has become a common practice
to make
compensation contingent on the award of a grant. Nevertheless, there
are concerns this
practice raises which need to be addressed.
Often, the professional ethics of those seeking such contingent-pay
for grant writing are
brought into question. While I see problems with giving grant writers
a percentage of the
funds awarded by grantors, I do not think that the willingness, or
even the preference, to
write grants on a percentage, commission, or bonus basis automatically
indicates a lack of
ethics.
To me, the answer to the question of why contingent-pay is so
troublesome---and often
incites highly-charged emotions---seems obvious. It is one thing for
grant writing
professionals to discuss grant writing techniques and philosophies and
to strenuously air
disagreements. It is quite another to tell people that the way or
amount they are paid is
unethical.
Rather than preach against contingent pay as unethical behavior, I
prefer to share with
contingent-pay seekers (and providers) some real-life consequences of
such arrangements
which mainly puts the livelihood of the grant writer at risk. I
believe grant writers should
never agree to contingency pay. It is simply not fair for hard working
grant writers to receive
little or no pay for their efforts due to many reasons beyond their
control. I'll list several of
those reasons which I have seen crop up time and time again, resulting
in rejected
proposals. In those instances, a grant writer's time and effort were
wasted and she or he
received no compensation for their good faith professional services:
- Say an organization wants someone to write a grant proposal for a
project costing
$118,000 and that the grant writer was to be paid a 5% commission if
the grant is
approved. It is almost always a requirement by funders that every
dollar to be
raised for and spent on projects be accounted for on a line-item
basis. For many
funders, the line item in the budget showing $5,900 for
grant-acquisition services,
would be reason enough to deny the grant. It would make no difference
what the
commission size or even if the contingency-pay were a flat fee.
- Grant-writing expenses are seen as part of an organizations
operating budget.
Few if any foundations, corporations, or governmental organizations
are willing to
make a grant when a portion of the money granted is to be used to pay
a grantwriting
fee. Remember, the grant is being requested for a specific project,
not to
offset operating expenses nor to disguise a professional fee. A
non-profit or a
grant writer that fails to take the possibility of such a caveat into
consideration may
be facing a rude awakening.
- Discerning and experienced program officers can readily see right
through, and will
reject, poorly delineated projects, "soft" and questionable budgets,
and a host of
other weaknesses which cannot be overcome by well-crafted grant
proposals.
- An ineffective and failing "selling" job might be made during a
presentation meeting
by an organization's officials.
- You do not know in advance the foundations which are over committed
to funding
other organizations, have limited resources, thus they will not have
funds available
for you at the time, nor possibly for some time to come.
- What if the grant was to be paid out over a number of months---or
even years?
Would an organization be willing to pay the grant writer for the
services rendered in
full at the moment of grant approval? Should the grant writer be
willing to accept a
compensation payment schedule in sync with that of the grant award
which could
be spread out over several years?
- The grant writer should be ready to accept the fact that she or he
will receive little
pay for a major work, should a much lesser amount be granted than was
originally
requested.
- A grant writer could conduct the best possible research, make the
most helpful
recommendations, and even voice strong protests and caution when
called for---
but project directors and executive directors will prevail should they
insist that the
grant request be written in spite of flaws and concerns. They will say
to the grant
writer: "We'll send it anyway, what have we got to lose?" They should
ask the
grant writer that question who stands to lose a great deal.
- Most grantors have greater vision than grant-proposal-submitting
organizations.
Grantors routinely look for assurance from the organizations that what
they fund will
be reasonably evaluated and measured in the longer term for effective
and efficient
use of their money, and that the organizations have future financial
sustainability
plans in place, or pending---especially that there are well developed
long-range,
strategic plans in place or being planned. A grant writer's best
efforts expended in
the writing of a given proposal simply cannot be extended or expected
to meet
such governance and policy-making requirements and expectations.
- Grant proposals, even the best of them, are all too often prepared
and presented
to potential grantors when the organizations have no, or few, other
important
sources of contributions to show, especially from their boards of
trustees. Chances
are slim to none for grant awards when there are no other visible and
viable sources
of support available to the organization.
- The hope for grants to be awarded to ensure payment for the grant
writer's efforts
is even more uncertain, and most unlikely, when proposals are
stretched beyond
practical and common sense limits, and they are presented to new,
potentially
uninterested, prospects---some even to distant, uncaring potential
benefactors---as
is often the case.
In the end, grant writers should be paid for their time and efforts by
the hour or project,
whether or not the grant is received. I question whether an
organization unable to pay a fair
fee for work done is likely to survive. Few non-profits forced to
operate in ways not fully in
accord with accepted professional standards flourish and grow.
I believe in the standards that have resulted from thousands of grant
writing professionals
working to help raise billions of dollars over decades of time. For
me, not everything should
be a matter of personal opinion; codes of ethics are established
through collective wisdom
because we do need absolutes by which to work and live. When I see all
the wrong that
can befall an organization or a grant writer in contingent-pay
schemes, I cannot imagine for
the life of me why either would want to go that route.
What Should
You Do
Before Engaging An Outside Grant Writer?
Accomplished, experienced grant writing consultants are in demand and
they are not cheap. Therefore, you should do as much of the preparation
work as possible yourself. This will allow you to spend your consulting
dollars where they are really needed -- the actual grant writing. Also,
the better prepared you are, the more likely you will be to attract the
best grant writers. Before you engage a grant writer, you should already
have:
- Defined the project or program you want to get funded.
- Developed the essence of your "Case for Support."
- Identified prospective grant sources for the project or program.
- Determined who will actually solicit the funds and how they will
do it.
Begin the definition process by first setting your grant-seeking priorities
as they fit within your organization's long-range strategic plan and mission.
The three basic areas for which you are likely to be seeking grants are:
- To create new programs and services.
- To support ongoing programs and services.
- To provide annual operating funds.
Then clearly and precisely define each project or program for which you
will seek grants in terms that grant-making organizations will recognize
and respond to. Make sure that while you're doing this you also plan for
life after the grant. How will you support the project or program in the
future if it is to last longer than the timeframe covered by the grant?
It's a question every grant making organization will want answered.
Be certain that you have reasonably determined in advance the scope, intent,
and "case" value to the community of the project or program you wish to
have funded before you engage a grant writer. If you ask the grant writer
to do this, he or she will have to learn your organization's capabilities
and community's needs in the specific areas. It makes no sense to pay someone
on the outside to do this. Those who run your organization already have
this knowledge. Also, when you meet with grant makers you will be better
able to respond to questions if you have developed the case.
Identifying the sources most likely to make a grant to an organization such
as yours for the purpose you have defined is crucial to the process of grant
application. The public library, the Foundation Center, your trustees, and
others in your community are excellent sources of this information. Check
your state Attorney General's office to see if it publishes a list of foundations.
Go through other non-profit organizations' annual reports to look for funders.
Then be sure to contact as many foundations and other grant making organizations
as possible to get their grant seekers' guidelines and grant awarding calendar.
While most experienced grant writers, particularly if they operate in your
geographic and "services" areas will know such information, doing your own
research will let you better direct the grant writer's efforts. It is not
hard to do and will establish a process and routine you can follow in future
grant- seeking opportunities. Plus the information and expertise stays in
your organization.
Never ask a grant writer to be the actual solicitor of funds. You and others
within your organization are the best people to present your case. Why would
you want a grant writer with whom you have a temporary relationship to represent
you to grant makers? Why let the outside grant writer build a personal relationship
you or your trustees could be nurturing? Besides, foundations want to meet
the people who operate and are committed to an organization --- not an outsider
on a temporary hire.
Prepare well before you engage a grant writing consultant and you will save
money while putting your organization in a better position to attain the
grants for which you apply.
Okay, we've covered a lot of material here. Everything from paying and evaluating
grant writers to using consultants. But by no means have we exhausted the
topic of grant writers and grant writing. Neither I nor anyone else has
all the answers on this subject. My goal here is to encourage you to look
at grant writers, how you use them, and how you pay them within the context
of:
- Your organization's mission.
- Your organization's fund-raising agenda.
- Grant making organizations and what they are likely to expect of
you.
Those
are my views on the subject of grant writers. What are yours? I welcome
your comments and suggestions.
Tony@raise-funds.com
Addendum
From time to time, consultant grant writers and organizations,
seeking to engage a grant writer on a temporary or project basis, want to
know what amount of fee is fair and reasonable. And non-profits want to
know where they might find such accomplished professional grant
writers. Here are my personal observations on both those
inquiries.
General Grant Writing Pay Rates
Fees charged by grant writers will range far and wide. But from what I
have seen, experienced and
capable grant writers charge about $60 per hour. I've seen some fees
in the area of $100 per hour
and more, and then I have seen some very low fees --- well under
$50. I believe that the $60 to $70
per-hour range is usual, and with the right person, it is fair and
reasonable. Naturally, the hourly rate
and the resultant total fee wll be significantly impacted by the
relative efficiency of each grant writer.
As well, grantwriters could charge by the project once they assess the
full range and scope of the job,
but the flat fee for time expended would probably closely factor out
to the hourly rate I cited.
However, as I strongly encourage in my article, neither party should
in any way arrange compensation to
be paid on a "contingent-pay" basis. That is, do not enter into a
contract which would have a grant writer
paid a commission, bonus, or percentage of a grant award --- or from
any other available funds. And
especially do not arrange payment upon award of the grant in the first
place.
How to Find Grant Writing Jobs
When you are ready to start your own grant writing consulting career,
or you want to increase your client
base, you might be able to secure freelance grant writing
opportunities in some, or all, of the following
ways:
Send letters to development officers of non-profits in the
geographic area of your choice (United Way,
universities, hospitals, etc.), and let them know that you are
available. Get your resume' up to date and
ready. You might just make contact at the right time when an
organization is in the middle of a full-time
grant writer search, and could make good use of your interim freelance
services. Not to mention the many
additional non-profits with no such full-time staff position which are
generally in need of the services of a
freelance grant writing professional.
Be a member of the Association of Fundraising Professionals, or
otherwise attend the local chapter's
regular open lunch/program meetings. It is one of the best ways to get
to know individuals who work for
non-profits and to have them know that you are in the consulting
business should they have a grant writing
need some time or another. This is true as well with board members of
organizations who are at those
meetings. It's the best possible, "Let me have your business card,"
opportunity during the "Attitude
Adjustment" half-hour prior to the usual lunch program. See your
nearest AFP Chapter from their
geographic search page:
--- AFP: US
http://www.afpnet.org/international.cfm?folder_id=873
"Network!"
Make inquires at the AFP chapter, and other places where there
might be opportunities to speak on
grant writing topics. Offer your free lecture services. Maybe the
local Library, United Way, Business
Volunteerism organization, or University, would welcome such a talk as
part of their production of seminars
and community programs specific to non-profits, or general in
nature. To stand up in front of a group
comprised of individuals from non-profits, and deliver a talk on the
process of grant writing, is one of the
best ways for them to see and hear you in action.
"Speak!"
Identify fund-raising consulting firms or individual
fund-raising consultants at work in your area. Do some
research "through the grapevine" to know of the best ones. Perhaps a
firm needs you as a new grant
writing consultant to add to its team, or perhaps an individual
professional's business is growing and she
or he would welcome a partner/colleague such as you.
"Expand The Market Potential!"
Write an article of the type which might be of interest to your
local newspaper's writer on things
philanthropic. Offer an article, or articles, on grant writing to some
of the non-profits at work in your area for
publication in their newsletters. Look for any opportunity to have
something you have written be
published somehow, somewhere, in your community: i.e., Chamber of
Commerce, Rotary, etc.
"Publish!"
From your experience as a development professional, collect the
names of the board members with
whom were were associated, and get their addresses if you can, or
you'll need to do your own phone
book research. Many of the board members whom you served, or otherwise
knew, when you worked as
a development professional, most likely are members of other boards of
trustees for other organizations.
Remind them of your good association during your development
professional time with them, and ask
that they consider your services when the need arises as they serve on
the boards of other community
organizations.
"Referrals!"
Visit program officers and corporate contributions managers, or
otherwise make known to them your
credentials and availability to provide grant writing services. As
they talk to grant seekers and grant
getters, these stewards of foundation and corporate money many times
want to be in position to name
grant writing consultants for the benefit of those organizations to
contact as a resource for their fund-raising
needs. While it's good to be mentioned in that way, we are especially
blessed when those grant givers
actually recommend us by name.
"Endorsements!"
I've advertised, mailed, and otherwise distributed my consulting
services brochure---all with limited
success, relative to time and expense expended for relatively scant
return. What worked best over time,
and accounted for almost all of my engagements with clients, was the
good old .W.O.M.. (Word Of
Mouth.) Do all you can to have your name readily recalled and
mentioned---and better yet,
recommended---when the subject of available, experienced, and capable,--
--grant writing professionals
comes up.
Additional Job Opportunity Resources:
--- Internet Nonprofit Center
"Where are nonprofit jobs listed?"
http://www.nonprofits.org/npofaq/12/10.html
--- Chronicle of Philanthropy Careers
http://philanthropy.com/jobs/
--- nonprofitOyster
http://www.nonprofitoyster.com/
--- Jobs.com
http://grant.writer.jobs.com/
Contact Professional Associations:
--- American Association of Grant Professionals
http://www.grantprofessionals.org
--- The American Grant Writers Association
http://agwa.us
How to Find Grant Writers
-
Contact development offices of a few of the largest non-profit organizations near you (United Way, university, hospital, etc.), and ask to (personally and confidentially) talk to their grant writers. Many times, such professionals are eager to, and are allowed, by their employers, to "moonlight" by producing proposals for other, non-directly-competing, organizations.
-
When you contact those non-profits in your area and you find no staff grant writer employed, ask to speak to the Development officer and inquire about any grant writers he or she might have hired on a consulting basis. Many times, such organizations cannot justify a full-time grant writer, and do hire on a part-time, or special project, basis, thus being in a good position to make helpful referrals for your search.
-
Contact the nearest chapter of the Association of Fundraising Professionals (AFP) in your area to search for a grant writer. Usually, there are many such leads to be found there. Use the following AFP webpage to find the exact geographic location to your area:
--- AFP Chapters: US, Canada and Mexico http://www.afpnet.org/international.cfm?folder_id=873
Grant Writers' Tool Kit
-
Common Grant Application Form
Tips For Proposal Writing
Be Ready For Questions A Program Officer Might Ask
Common
Grant Application Form
(Courtesy: Minnesota Center For Nonprofits)
Use
the following outline as a guide to your proposal narrative. Most grantmakers
prefer up to five pages, excluding attachments, but be sure to ask each
individual funder if they have page limitations or any additional requirements.
Also, include a cover letter with your application that introduces your
organization and proposal and makes the link between your proposal and
the mission of the grantmaker to whom you are applying.
I.
ORGANIZATION INFORMATION
II.
PURPOSE OF GRANT
III. EVALUATION
-- Attachments & Proposal Check-list --
I.
ORGANIZATION INFORMATION
A.
Brief summary of organization history including the date your organization
was established.
B.
Brief summary of organization mission and goals.
C.
Brief description of organization's current programs or activities, including
any service statistics and strengths or accomplishments. Highlight new
or different activities, if any, for your organization.
D. Your organization's relationship with other organizations working with
similar missions. What is your organization's role relative to these organizations?
E.
Number of board members, full time paid staff, part-time paid staff, and
volunteers.
F.
Additional information required by each individual funder.
II.
PURPOSE OF GRANT
(General operating proposals: Complete Section A below
and move to Part III - Evaluation)
(All other proposals: Complete Section B below and move to Part III -
Evaluation)
A.
General Operating Proposals
1. The opportunity, challenges, issues or need currently facing your organization.
2. Overall goal(s) of the organization for the funding period.
3. Objectives or ways in which you will meet the goal(s).
4. Activities and who will carry out these activities.
5. Time frame in which this will take place.
6. Long-term funding strategies.
7. Additional information regarding general operating proposals required
by each individual funder.
B.
All Other Proposal Types
| 1.
Situation |
| a. |
The
opportunity, challenges, issue or need and the community that your
proposal addresses.
|
| b. |
How
that focus was determined and who was involved in that decision- making
process. |
| 2.
Activities |
| a. |
Overall goal(s) regarding the situation described above. |
| b. |
Objectives or ways in which you will meet the goal(s). |
| c. |
Specific
activities for which you are seeking funding.
|
| d. |
Who will carry out those activities. |
| e. |
Time
frame in which this will take place. |
| f. |
How the proposed activities will benefit the community in which they
will occur, being as clear as you can about the impact you expect
to have.
|
| g. |
Long-term strategies (if applicable) for sustaining this effort. |
III.
EVALUATION
A. Describe your criteria for success. What do you want to happen as a
result of your activities?
B. How will you measure these changes?
C. Who will be involved in evaluating this work (staff, board, constituents,
community, consultants)?
D. What will you do with your evaluation results?
Attachments
Generally the following attachments are required:
1. Finances --- Most recent financial statement from most recently completed
fiscal year, audited if available, showing actual expenses. This information
should include a balance sheet, a statement of activities (or statement
of income and expenses) and functional expenses. Some funders require
your most recent Form 990 tax return. Organization budget for current
year, including income and expenses. Project budget, including income
and expenses (if not a general operating proposal). Additional funders.
List names of corporations and foundations from which you are requesting
funds, with dollar amounts, indicating which sources are committed or
pending
2. List of board members and their affiliations.
3. Brief description of key staff, including qualifications relevant to
the specific request.
4.
A copy of your current IRS determination letter (or your fiscal agent's)
indicating tax-exempt 501(c)(3) status.
5.
If applying to a corporate funder only: if an employee of this corporation
is involved with your organization, list names and involvement.
Be sure to check each funder's guidelines and use discretion when sending
additional attachments.
Proposal
Check-List
_ Cover letter.
_ Cover sheet.
_ Proposal narrative.
_ Organization budget.
_ Project budget (if not general operating grant).
_ Financial statements, preferably audited, showing actual expenses,
including:
- Balance sheet.
- Statement of activities (income and expenses).
- Statement of functional expenses.
_ List of additional funders.
_ List of board members and their affiliations.
_ Brief description of key staff.
_ IRS determination letter.
_ Confirmation letter of fiscal agent (if required).
_ Additional information required by each individual funder.
Writing
Letters of Inquiry
It's
a good idea (and sometimes it's required) to send a letter of inquiry
to a foundation before submitting a full proposal.
A
letter of inquiry is just what its name implies -- a letter asking if
the foundation is interested in receiving a full proposal in order to
consider the project for funding. Sending a brief letter (try to keep
it under two pages or less) can save both you and the foundation valuable
time.
What
Should the Letter Include?
| 1.
The amount of the request |
|
--
how much money do you need? |
| 2.
The total project budget |
|
-- what is the total cost of doing the project? |
| 3.
The total organizational budget |
| |
--
what is the annual cost of running your entire organization? |
| 4.
Other project funders, if any |
| |
--
who else is supporting the project? |
| 5.
The project objectives and the time frame |
| |
--
what do you want to accomplish and how long will it take? |
| 6.
What methods will be employed |
| |
--
what approach will be used to accomplish the objectives? |
| 7.
Organizational background |
| |
--
what experience does your organizational have? |
Tips for Writing Letters of Inquiry
(or anything else)
--
Proofread carefully. Spelling and grammatical mistakes will not make
a good first impression.
-- Avoid jargon. Use simple, straightforward English.
-- Don't overstate your case or make unsubstantiated claims.
-- Include a brochure if you have one but don't attach every publication
ever created by your organization.
-- Ask at least one other person to read the letter before you drop
it in the mailbox.
Tips
For Proposal Writing
Courtesy: Akron (Ohio -USA) Community Foundation
- The shorter, the better
- Talk to others about proposals to a funder. Ask bout their experience
with funders' proposal preferences regarding:
-- Length
-- Complexity
-- Budget detail
-- Statistical support
-- Personal contact before submission
Don't write by committee. Project initiator - manager should draft
with guidelines provided by the grants writer. Final proposal should
be written by the grants writer.
Prepare the budget first - then make sure your proposal supports each
item in the budget.
Write the summary last. Emphasize beneficiaries' benefits, and why
the project should be funded at this time.
Before you write, determine your project's features and emphasize
throughout your proposal.
Write in the third person - easier to "brag." (Don't have the good
work you do be a "well-kept" secret).
Choose a project title of ten or fewer words. Suggest in your title
results, rather than a plan.
Include a table of contents if the proposal exceeds ten pages.
Use contractions for ease of reading.
Accentuate the positive. Stress opportunities over needs.
Avoid "iffy" and "hopeful" statements. Be positive.
Use simple words. Avoid acronyms, literary references, and jargon.
Use strong verbs. (hint): Eliminate forms of "to be."
Use emotional words. Describe the emotions and the well-being of your
beneficiaries.
Write short paragraphs of four to six lines, if possible.
Strive for strong 1st-sentences for each paragraph.
Use the active, rather than the passive, voice.
If you have trouble getting started, go back to your budget. Money
has a way of helping to refine methods
and objectives.
Fill in the blanks on an application form. Write "n/a" (not applicable)
where necessary.
For increased credibility, let a beneficiary or expert state your
need through a quote.
Use a few clear statistics - rather than a number of ineffective ones.
Use graphs and charts wherever possible.
Always include a plan for funding the project after the grant ends.
Assure that there will surely be "life after (their) grant."
Never miss deadlines, including progress and follow-up reports.
Be
Ready For Questions
A Program Officer Might Ask
Courtesy: Akron (Ohio) Community Foundation
| --
Who are you? |
| --
What do you want? How much, and for what? |
| --
What is the purpose of your organization? How old is the organization?
|
| --
What is the average age and income of those whom you serve? |
|
-- What service(s) do you provide? |
| --
How many beneficiaries of your programs and services did you serve
last year? |
| --
How much does it cost per-beneficiary to provide your service(s)?
|
| --
What makes you unique? |
| --
Who is you chief executive officer? What are his or her qualifications?
|
--
Who is chairman - president of your Board of Trustees?
|
| --
Who are the members of your Board of Trustees? |
| --
What kind of "track record" does your organization have? |
| --
What is the general financial condition of your organization? |
| |
- Operating budget?
- Any deficit? How much?
- Long-term obligations?
- Principal areas of expenditures?
|
| --
How is your income generated and what is its rate of percentage
to your total annual expense? |
|
| 2.
Contributions: |
| |
|
____
% |
| |
|
____
% |
| |
|
____
% |
| |
|
____
% |
| |
|
____
% |
| |
|
____
% |
|
- Other: _________________________________ %
|
-- What will grant funds be specifically used for?
-- What difference will it make?
-- What will you do if we give you half? What will you do if we give
you nothing?
-- Will you be back again? If so, when?
-- Why do you think we should make this grant?
|